All UC Master Gardener volunteers must obtain pre-approval from a UCCE advisor, county director, or program coordinator before purchasing supplies on behalf of UC ANR or the UC Master Gardener Program via the UCCE form or email (mechanism to be determined locally). After purchasing supplies, the volunteer must submit the original, paid receipts to the respective UCCE office within 30 days of the purchase.
Allowable purchases:
- Low-value supply item purchases (gardening supplies, tools, fertilizer, soils, seeds, etc.)
- Maximum reimbursement request per volunteer must not exceed $499.99
Unallowable purchases:
- Services
- Entertainment
- Travel expenses
- Non-cash gifts to speakers
- Commercial advertisements
The UCCE county office will prepare a UC ANR Request for Reimbursement Form (see resources below) and obtain the volunteer’s certification of expenditures made on behalf of UC via the volunteer’s signature on form.