Reappointment Basics
UC Master Gardeners must be reappointed by their County Director annually in order to continue in their roles as agents of the University. UC Master Gardener volunteers are independently and personally responsible for meeting all administrative requirements necessary to secure reappointment by correctly submitting the Annual Volunteer Agreement & Request for Reappointment packet, either using the On-line Volunteer
Management System (VMS) appointment process or using paper documents, and meeting other associated requirements.
When Does Reappointment occur?
The UC Master Gardener Program year coincides with the fiscal year and runs from July 1- June 30. Per the Administrative Handbook, “volunteers must apply for reappointment within a specific sixty (60) day period as follows: Thirty (30) days before the end date of the current program year, through thirty (30) days after the end date of the current program
year.”
What is my role as a coordinator in reappointment?
Coordinators are responsible for managing the reappointment process at their local level. This may include:
- Communicating to volunteers the timeline and expectations for reappointment
- Assisting volunteers with online reappointment completion
- Collecting and filing hard copy reappointment documents for those who cannot reappoint online
- Checking in with volunteers who have not yet completed reappointment
- Reassigning volunteer status, as appropriate (moving to Limited Active, or Inactive for example)
- Notifying volunteers who have failed to complete reappointment that they have been made inactive
- Sending completed list to County Director for official appointment
- Providing input to County Director on volunteers who should not be reappointed, where appropriate
- Reporting final reappointment numbers to statewide office for insurance billing