PEARS reporting begins each year in mid-October, approximately two weeks after each FFY starts, and closes one year later the next mid-October, approximately two weeks after the end of the FFY. Final, year-end PEARS closure dates are set system-wide, therefore NPI is unable to grant extensions.

We anticipate the following dates will be used annually and local health departments (LHDs) can use them to plan PEARS reporting on an ongoing basis. If any changes to these dates occur for a given year, they will be communicated to LHDs no later than September 1. 

October 3 - Last day to enter PEARS data for the prior FFY

Add 10/3 deadline to your calendar

October 15 - Last day to review, edit, or otherwise clean PEARS data for the prior FFY

Add 10/15 deadline to your calendar

October 16 - First day to enter PEARS data for the new FFY

Add 10/16 opening date to your calendar

LHDs are expected to have up-to-date entries for all PSE, Direct Education, Indirect Education, Partnership, and Coalition efforts by the end of each quarter and to participate in quarterly quality assurance (QA/QC) processes by promptly reviewing and resolving data quality issues identified by NPI.

LHDs should complete reporting each quarter by:

• Q1: December 31
• Q2: March 31
• Q3: June 30
• Q4: October 3 (unless otherwise communicated)

For an overview of LHDs' annual PEARS reporting and QA/QC activities, see our LHD PEARS Activities by Quarter (PDF) resource.