We are thrilled to report that all UC Master Gardener Programs have now been billed for the Active and Limited  Active volunteers on their rosters (on the billing date). Our Reappointment figures indicate that the UC Master Gardener Program volunteer community grew by 8% in 2023/24 to 6,328 active volunteers. With support from program leaders like you, these volunteers contributed over 430,000 hours in school and community gardens, libraries, and research plots across the state. Thank you for all you do to grow gardeners and impact.

Inactive-Resigned Volunteers

Be sure to provide written notice to all Inactive-Resigned volunteers informing them of their new status and reinstatement procedures. A template form letter for Inactive-Resigned Volunteers is located with the reappointment resources available through the Coordinator Website. Please note that indicating that a volunteer is resigning in the Manage Reappointments screen in VMS is not sufficient to formally resign the volunteer. Changes must be made to the volunteer's status in the Roster screen of VMS. For instructions on how to change the status of a volunteer, see Section 3.6.6 Change Volunteer Status and or/Achievement.

Limited Active Volunteers

VMS does not record the date/time of status and achievement changes for individual volunteers. Please make note of the date on which a volunteer moved from Active to Limited Active status in your personal records. Limited Active status is available for one year, with the possibility of renewal up to three years in rare circumstances. Limited Active status should be treated as a temporary accommodation.

Reinstating Volunteers

If Inactive-Resigned volunteers indicate a desire to return to Active or Limited Active Status, we welcome them to do so!

1. Ask the volunteer to complete the MGP Request for Reinstatement form and related paperwork (see UCCE Master Gardener Program Administrative Handbook for Program Staff, Section VII. Inactive Status, Section VIII. Reinstatement)
2. Confirm that the volunteer is in good standing with the program (e.g., was not removed from the program for Code of Conduct violations or something similar).
   1. Not sure? Check with your County Director and Regional Operations Specialist
3. Reinstate the volunteer to Active or Limited Active status in VMS (see Section 3.6.7 Reinstate a Volunteer).
4. Prompt volunteer to complete Reappointment forms in VMS (or indicate forms were completed on paper)
5. In the Manage Reappointments screen in VMS, send the list to the Director.

Note: If volunteers elect to reinstate after your county has paid the insurance invoice from the statewide office, you will not receive additional invoices.

Questions about billing?

Danny H Won
Program Support Assistant
(530) 750-1353
dwon@ucanr.edu

Questions about post-Reappointment tasks?

Katherine Uhde (Region 1)
Regional Operations Specialist
(408) 282-3138
kuhde@ucanr.edu

Kristian M Salgado-Jacobo (Region 2)
Regional Operations Specialist
(530) 750-1372
kmsalgado@ucanr.edu

Marisa A Coyne
Asst Director, Volunteer & Community Engagement
(530) 750-1394
macoyne@ucanr.edu