Reappointment Runs June 1 - July 31, 2020
Web: http://mgcoord.ucanr.edu/Administration/Reappointment_Process/

Per the UC Master Gardener Program Administrative Handbook reappointment runs from June 1 through July 31, 2020. 

“All UCCE Master Gardener volunteers must be reappointed by their County Director annually to remain active in the program and to continue acting as agents of the university. Volunteers are independently and personally responsible for meeting all administrative requirements necessary to secure reappointment by correctly submitting the following: Annual Agreement, Code of Conduct, and Driver's License and Insurance Information.” 

Reappointment can be a time consuming process for coordinators. We recommend blocking out a few hours each week through August 2020 to ensure that your reappointment is complete and that insurance fees are properly submitted to the UC Master Gardener Program statewide office. Counties will receive insurance billing information beginning the first week of August (at a rate of $6.00 per volunteer). Insurance payments will be processes to recharge account numbers provided by coordinators. Alternately, checks can be made payable to UC Regents.

COVID-19 Impacts

COVID-19 has had and is having a tremendous impact on planned activities across the state. Volunteers who choose to remain active and reappoint for the 20/21 program year will be approved, regardless of the number of volunteer or continuing education hours completed this year. Further, volunteers will not be responsible for making up any incomplete volunteer and continuing education hours in the following program year. If COVID-19 has impacted a volunteer's ability to complete minimum hour requirements, these volunteers should complete reappointment. These volunteers will indicate that they have “Not Completed Hours, Seeking Reappointment” when prompted by VMS. In the optional description text box, these volunteers should write “COVID-19” or similar.

If a volunteer is still carrying a balance of incomplete hours from the 2018-2019 program year, this balance should be addressed at the discretion of the coordinator and County Director. A 2020 Reappointment Hour Balance Decision Matrix has been created to guide coordinators and County Directors through this process.

Help and Training Resources

Help documentation and training resources can found on the UC Master Gardener Coordinator website. Please feel free to use, copy and share any of the available resources, particularly the 2020 Step-by-Step Guide to Completing Reappointment (For Volunteers).

• 2020 Step-by-Step Guide to Managing Reappointment (for Coordinators) (PDF, 6/24/2020)
• 2020 Step-by-Step Guide to Completing Reappointment (For Volunteers) (PDF, 6/24/2020)
• How-To Complete Reappointment for UC Master Gardeners Volunteers (Video, 4/26/2018)
• 2020 Reappointment Hour Balance Decision Matrix (PDF, 6/1/2020)
• 2020 Create a Credit Card Survey for Insurance (PDF, 5/1/2020)
• 2020 Letter to Inactive-Resigning Volunteers (Word, 5/1/2020)
• 2020 PDF of PowerPoint Presentation, Brown Bag Webinar: Reappointment (39 slides)
• 2020 Recording, Brown Bag Webinar: Reappointment (60min.)

Questions? Contact
Marisa Coyne
Volunteer Engagement Coordinator
macoyne@ucanr.edu